The Menlo Technology Enhancement Combine, hereafter referred to as "M.-T. E. C.", strives to effect the integration, education, and expansion of technology into and out of Menlo. The founders of M.-T.E.C. hereby establish this constitution in order to better pursue the Combine's intent.
The executive authority of M.-T.E.C. is vested in the president(s). The president(s) is responsible for the effectiveness of M.-T.E.C. and its projects, in pursuit of the goals set forth above. Decisions made by the president(s) can be overridden by a majority vote of the M.-T.E.C. Council. The M.-T.E.C. Council is a collection of students and technology advisors playing specific and major roles in the overall Combine. Council positions are explained in Article III, Section I.
The administrative positions are held by the Faculty Technology Advisor and Administrative Technology Advisor. The Faculty Technology Advisor will provide M.-T.E.C. with adequate space and supplies for meetings; will oversee all judicial responsibilities; will interact with other faculty as needed for the Combine; will help appoint other faculty advisors (or himself/herself) for internal clubs; will promote an environment conducive to education; and will act as a primary advisor to M.-T.E.C. The Administrative Technology Advisor will provide price quotes; obtain products purchased or recommended by M.-T.E.C.; will interact with the business office as needed; and will keep the Combine updated on the school's technology status.
No meeting of the Combine shall have any legal standing unless a quorum is present. M.-T.E.C. shall meet at least once, every other week, during the school year in order that pertinent issues be addressed.
One more than half of the current M.-T.E.C. officers, and the Faculty Technology Advisor or a substitute designated by the Faculty Technology Advisor, shall constitute a quorum, which is necessary to conduct business. A majority vote of the officers and advisors present shall be necessary to pass a motion. The Administrative Technology Advisor may choose whether or not to vote in a motion. In the case of a tie vote, the motion shall be decided in accordance with the vote of the M.-T.E.C. president(s). If there are two presidents and both have voted differently, a tie vote will result in a motion decided in accordance with the vote of the Faculty Technology Advisor.
M.-T.E.C. shall handle matters of technology as they pertain to the student body. It shall consider all matters brought to the Combine's attention and will pursue the desired goals if necessary.
M.-T.E.C. shall have the power to adopt all needful regulations supplementary to, and consistent with, this constitution.
Any internal club may request funds and/or action by M.-T.E.C. in pursuit of their needs. Any student may bring an issue to the Combine for any reason. M.-T.E.C. has the power to require at any time that the requester submit any information about the matter for inspection and approval; it shall have the power to require that such information be changed in any manner that it may deem fit. When submitting a request for funding, the club must submit a written declaration of the need for the funding requested. Funding by M.-T.E.C. will be decided on the basis of benefit to the Associated Students of Menlo School. The granting of funds will be decided by a 2/3 majority vote of the M.-T.E.C. Council.
There are three types of offices in the M.-T.E.C. Council. The first, administrative offices, are those of the Faculty Technology Advisor and the Administrative Technology Advisor. The second, defined offices, are those of the President, Vice President, Secretary, and Treasurer. The third, special project offices, include executive officers of internal clubs and project leaders accomplishing technology related projects.
Any Sophomore, Junior, or Senior of the Associated Students, not on probation for any reason, shall be eligible for M.-T.E.C. office. However, the office of the M.-T.E.C. president(s) shall at all times be filled by a member of the Junior or Senior class who has been at Menlo for at least one year.
All officers shall serve until graduation unless the officer is from an internal club. In that case, he or she shall remain in office until the club removes the officer of his or her executive position, as decided by the club's constitution. If any other special project officer completes his or her project, he or she may remain on the M.-T.E.C. Council for three months after the project's completion.
The M.-T.E.C. president(s) shall preside over all M.-T.E.C. meetings. The president(s) must also attend all Student Council meetings unless absent or committed to a previous engagement. If the president(s) is not present at the Student Council meeting, the president(s) must review the Student Council minutes. He or she shall also distribute work, help in existing projects, and serve as the primary liaison to all other organizations, including the school administration. There may be a maximum of two presidents.
The Vice President acts for the President if for any reason the latter is absent. In the case of there being two presidents, there will not be a Vice President.
The Secretary shall act for the Vice President if for any reason the latter is absent. If there are two Presidents, the Secretary shall act for them if both are absent. The Secretary shall keep an accurate record of the proceedings of the M.-T.E.C. meetings, including motions and votes. The Secretary shall also be responsible for the publication of the minutes of these meetings; these records shall be permanent.
The Treasurer shall act for the Secretary if for any reason the latter is absent. The Treasurer shall work under the direction of the faculty and administrative technology advisors. Cooperating with them, the Treasurer shall have charge of the business management of all student activities; the purchasing, invoicing, accounting, and care of all property of M.-T.E.C. and the receipt, accounting and disbursement of funds.
Once a special project officer is elected, the Combine expects a detailed memo periodically from the officer explaining what he or she has succeeded in doing in his or her project.
If any M.-T.E.C. student officer neglects his or her delegated duties, the officer is subject to recall by a 2/3 vote of the entire M.-T.E.C. Council, with the member in question absent. When any M.-T.E.C. officer fails to attend three meetings, the officer is subject to review and possible removal. If the officer is removed, follow the terms in Article IV, Section IV.
If a student officer is considered unworthy of the position, he or she can be removed from office by a 2/3 majority vote of the existing M.-T.E.C. council. Otherwise the officer shall remain in power until graduation, expulsion, resignation, or further discontent. Suspension will result in an immediate meeting of Council members to review the situation. If the officer is removed, follow the terms in Article IV, Section IV.
If any officer wishes to resign his or her position, the Combine asks that thirty days' notice be given and that the current officer help orient the incoming officer to his or her new position.
All M.-T.E.C. officers are required to hold an account on Menlo Connection and must access the service at least once every two weeks.
All elections shall be scheduled and regulated by the M.-T.E.C. Council. Any M.-T.E.C. member running for election shall not be permitted to participate in the ballot counting.
Each eligible student who wishes to campaign for an office (defined or special project) must first be nominated by a single member of the M.-T.E.C. council. The M.-T.E.C. officer must clearly state the candidate's interests, background, and character. Once nominated, all candidates must present a short speech, to be heard at a regular M.-T.E.C. meeting, explaining why the candidate is best choice for the position and duties he or she plans to fulfill.
In accordance with Article IV, Section II, the M.-T.E.C. Council will vote whether or not to elect the candidate by secret ballot.
In case of vacancy of a M.-T.E.C. office, if the officer is an executive officer of a club, the internal club must replace the officer based on its constitution and will join the Combine with the approval of the M.-T.E.C. Council. A vacancy in a defined office will result in an immediate replacement by the election process explained in Section II of this Article. All other special project officers will not be replaced immediately. Replacement will be decided and if agreed upon, the Combine will hold a meeting in which candidates for that specific position may follow the election process in Section II of this Article.
All ballots shall be counted under the supervision of the Faculty Technology Advisor.
An internal club is any club formed or funded by M.-T.E.C.. All internal clubs of M.-T.E.C. must have a constitution. It may not conflict with the M.-T.E.C. constitution.
All clubs must have a faculty advisor. All internal clubs must follow all federal and local laws as well as school policies. Furthermore, complaints and problem reports against an internal club may be filed by any member of the Associated Students resulting in an immediate M.-T.E.C. meeting to review the situation. The faculty advisor will attempt to make sure this does not happen.
Internal clubs must have an executive position approved by the M.-T.E.C. Council. All executive officers of every internal club must attend all M.-T.E.C. meetings and will hold office on the M.-T.E.C. Council.
This constitution is subject to amendment by the M.-T.E.C. Council, provided the following procedure has been observed: Amendments shall be proposed at any regular or special meeting and added by a majority vote of the M.-T.E.C. Council, provided such amendments have the approval of the Faculty Technology Advisor.
No member of the Associated Student Body shall be denied admittance to meetings of the M.-T.E.C. Council. These observers may not vote in a meeting.
The date, time, and location of all meetings of the M.-T.E.C. Council shall be announced at least a day before the meeting.
The M.-T.E.C. Council shall pass any measures necessary to enforce this article.
Any person or group who wishes to present a subject for discussion at a M.-T.E.C. Council meeting must have made a request of the president(s) before the meeting.